Archive activities in terms of electronic document authenticity and copy number variation
Keywords:
Authenticity, copy number variation, authenticity, archive document, electronic document, archiving.
Abstract
The article is devoted to the problems of archive activity during the digital era, which are conditioned from the authors' point of view by the introduction of electronic documents that have changed the content of paperwork and archiving key categories - authenticity and copy number variation, as well as related originality and authenticity. The technologies of work in the archive, always considered as a unique system of originals are based on the traditional understanding of these categories. Using the method of expert assessments during the determination of key category content, the authors conclude that the current activity of the archives is aimed at copy production activity increase, their management and the provision of authenticity, reliability, integrity and suitability for use. Nowadays the issue of document archiving requires the consolidation of state and non-state structure efforts to develop a new attitude to the authenticity of electronic documents, to change the usual nature of archival institution interaction with users and interested citizens, state authorities and administration, law enforcement and judicial system.
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References
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Tikhonov, V. (2006) Archival storage of electronic documents: problems and solutions // Record Keeping and Document Management at the Enterprise No. 2. URL: http://www.delo-press.ru/articles.php?n=5150 [in Russian].
Voynikanis, E.A., Kalyatin V.O. (2011). Database as an object of legal regulation: Textbook for universities / Private Law Research Center under RF President. M.: Statute. - 174 p. [in Russian].
Yumasheva, Yu. Yu. (2012). Guidelines for the electronic copying of archival documents and received information array management. M.: VNIIDAD. 125 p. [in Russian].
Yumasheva, Yu.Yu. (2013). Historical and cultural heritage object description standards in information retrieval systems: problems of source study // Perm university bulletin. Ser. History. Number 2 (22). URL: https://cyberleninka.ru/article/n/standarty-opisaniya-obektov-istoriko-kulturnogo-naslediya-v-informatsionno-poiskovyh-sistemah-problemy-istochnikovedeniya (reference date: 10/28/2018) [in Russian].
Zalayev, G.Z. (1999). The analysis and the classification of electronic documents // Bulletin of the Archivist, № 2–3 (50–51) [in Russian].
Baranov, A. (2016) Electronic signature: from technical problems to the organizational and legal aspect // Information Security] No. 4, pp. 58-59 [in Russian].
Basic Rules (2002). Basic Rules for the work of organization archives (approved by the decision of the Board of Rosarkhiv on February 06, 2002) // ConsultantPlus. URL: http://www.consultant.ru/cons/cgi/online.cgi?bas e=LAW;n=40984;req=doc#09625613245612896 [in Russian].
Betsy, A. Fanning (2017). Preservation with PDF/A (2nd edition), Digital Preservation Coalition 2017, and AIIM 2017, URL: http://www.dpconline.org/docs/technology-watch-reports/1707-twr17-01-revised/file (reference date: 30.10.2017) [in English]
Bogomazova, T.G., Itskova I. (2003). Electronic museum exposition as the subject of intercultural tolerance // Electronic potential of a museum: incentives and limitations, achievements and problems. Abstracts of the XXX International Conference CIDOC-ADIT-2003. St. Petersburg, 2003 pp. 55-56 [in Russian].
Dremailov, A.V. Lagutin A.B., Nol L.Ya. (2003). Virtual three-dimensional historical reconstructions in museum exhibition. // Information technology: access to cultural heritage. Theses of reports. Seventh annual conference ADIT-2003. - Pushkin Mountains, 2003. pp. 34-50 [in Russian].
Duranty, L. (2009) European requirements for the management of electronic documents and their practical application to the international project InterPARES [Electronic resource]. The materials of the congress “Effective document flow in state power bodies and local self-government” (April 15-17, 2009) // Documentation Management Guild. URL: http: //www.gdm.ru/meropr/15.04.2009/4768/ materials / 688/4873 / [Russian translation from English] [in Russian].
Duranty, L., Thibode, K. (2006). The concept of document in interactive, empirical, and dynamic environments: InterPARES Position, Archival Science, 6, 1 (2006): 13-68 (access: http://dx.doi.org/10.1007/s10502-006-9021-7 [in Russian].
GOST R 13.1.107-2005. National standard of Russian Federation. Reprography. Micrography. The microforms of archival documents. General technical conditions of the original document // GARANT.RU Portal (Garant.ru). URL: http://base.garant.ru/70717254/
GOST R 33.3.02-2008. The national standard of Russian Federation. United Russian Insurance Fund of documentation. Insurance copies of documentation that make the national scientific, cultural and historical heritage. General requirements for storage conditions // Portal GARANT.RU (Garant.ru). URL: http://base.garant.ru/70720204/
GOST R 7.0.8–2013: RF National Standard. The system of standards on information, librarianship and publishing. Record keeping and archiving. Terms and definitions" (approved by the order of Rosstandart N 1185-st dated on 10.17.2013) // ConsultantPlus. URL: http://www.consultant.ru/document/cons_doc_LAW_ 163800 // [in Russian].
GOST R ISO 15489-1-2007. RF National Standard. The System of Standards on Information, Librarianship and Publishing. Document Management. General Requirements" (approved by the Order of Rostechregulation N 28-st issued on 12.03.2007) // Consultant Plus. URL: http://www.consultant.ru/document/cons_doc_LAW_ 135548 /
Information management. Challenges in Managing and Preserving Electronic Records. GAO. United States General Accounting Office. Report to Congressional Requesters. June 2002. GAO–02–586. [in English]
Kirsanova, M.V. (2003). A brief glossary of paperwork terms. - Modern paperwork: Textbook. 3rd ed. M.: INFRA-M; Novosibirsk, 304 p.
Kuibyshev, L.A., Brakker N.V. (2005). EU policy on the digitization of cultural and scientific heritage. MINERVA and MINERVA PLUS projects // Digital Libraries. V. 8. № 3. pp. 1-12 [in Russian].
Kuznetsov, S.L. (2006). Guidelines for the organization of electronic document storage // Paperwork: information and practical journal. - № 4. p. 48.
Larin, M.V. (2012). Preservation of electronic documents [Electronic resource.] / 1c. Consulting. Resource access mode: URL: http://consulting.1c.ru/journal-article.jsp?id=332. (reference date: 12.09.2012) [in Russian].
Mikhailov, O. A. (2002). Electronic documents in archives: reception problem. Preservation and use: analyt. review of foreign and domestic experience: 2 v. 3rd ed., revised and added. M.: MAX Press, Book 1. - 239 p. [in Russian].
Nol, L. Ya. (2001). UNESCO Information Policy // Museum of the Future: Information Management. M., Progress-Tradition, pp. 277-286 [in Russian].
Public hearings in Udmurtia (2018). Rosarchiv. URL: http://archives.ru/press/23-10-2018.shtml 10/19/2018 [in Russian].
Raizberg, B.A., Lozovsky L.Sh., Starodubtseva E.B. (1999). Modern economic dictionary. 2nd ed., corrected. M.: INFRA-M. - 479 p.
Reports of research and development [electronic resource] // The history of VNIIDAD 1966-2016 [site]. URL: http://history.vniidad.ru/index.php?option=com_k2&view=item&id=37:reports-research-work&Itemid=173. The history of VNIIDAD. [in Russian].
Rosarchiv, (2018). Federal Archival Agency informs // Rosarchiv. URL: http://archives.ru/press/23-10-2018.shtml 10/19/2018 [in Russian].
The law of the People’s Republic of China on Electronic Signing, August 28, 2004 URL: http://www.wipo.int/wipolex/ru/details.jsp?id=6559 [in English]
The regulation on the procedure for the familiarization of users with information on the activities of RF Supreme Court (2016) // ConsultantPlus. URL: http://www.consultant.ru/cons/cgi/online.cgi?base=ARB002&dst=&n=438112&req=doc#011436283915842682 [in Russian].
Tikhonov, V. (2006) Archival storage of electronic documents: problems and solutions // Record Keeping and Document Management at the Enterprise No. 2. URL: http://www.delo-press.ru/articles.php?n=5150 [in Russian].
Voynikanis, E.A., Kalyatin V.O. (2011). Database as an object of legal regulation: Textbook for universities / Private Law Research Center under RF President. M.: Statute. - 174 p. [in Russian].
Yumasheva, Yu. Yu. (2012). Guidelines for the electronic copying of archival documents and received information array management. M.: VNIIDAD. 125 p. [in Russian].
Yumasheva, Yu.Yu. (2013). Historical and cultural heritage object description standards in information retrieval systems: problems of source study // Perm university bulletin. Ser. History. Number 2 (22). URL: https://cyberleninka.ru/article/n/standarty-opisaniya-obektov-istoriko-kulturnogo-naslediya-v-informatsionno-poiskovyh-sistemah-problemy-istochnikovedeniya (reference date: 10/28/2018) [in Russian].
Zalayev, G.Z. (1999). The analysis and the classification of electronic documents // Bulletin of the Archivist, № 2–3 (50–51) [in Russian].
Published
2018-12-27
How to Cite
Andreeva, S., Velikanova, S., Kozhushkova, N., Ovcharova, S., Makarova, A., & Chernykh, O. (2018). Archive activities in terms of electronic document authenticity and copy number variation. Amazonia Investiga, 7(17), 531-540. Retrieved from https://www.amazoniainvestiga.info/index.php/amazonia/article/view/769
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