The main ways to solve the problems of document management in higher education (the Ukrainian case)
Keywords:
document management, higher education of Ukraine, Blockchain, problems, and prospects.
Abstract
The purpose of the research is to analyze the problem of document management in the sphere of higher education and to determine potential ways to solve them using the example of the Ukrainian experience. The content analysis of modern pedagogical literature showed the problems of the documentary support. On the basis of the system method, document management is considered as a dynamic system that changes according to modern conditions. Based on the prognostic method, possible prospects for the development of the latest documentation systems are highlighted. In results it is shown, that the modern documentary system completely deviates from the old principles of the formation of the administrative apparatus in several directions. Framework recommendations have been formed for determining the development vectors of document and communication support, and they can be extended to similar systems of formation, support, and storage of documents of the management (administrative) staff. The conclusions established that the current system of organizing documentary support in the educational sphere of Ukraine actually contains archaisms. It is proposed to integrate Blockchain-technologies into the implemented educational SEMDs, which will potentially ensure inter-level communication channels of the participants in the document creation process of higher education of Ukraine.
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References
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Adam, N. L., Akmal Hakim Che Mansor, M., Pauzi, M. F., & Cik Soh, S. (2022). Document and Event Record Management System: A Prototype. In 2022 IEEE 12th Symposium on Computer Applications & Industrial Electronics (ISCAIE). IEEE. https://doi.org/10.1109/iscaie54458.2022.9794525
Alimjanovich, D.T. (2022). EDO (Еlectronic document management). Galaxy International Interdisciplinary Research Journal, 10(4), 328−331.
Arifin, N. Y. (2022). Document Management System in Ibnu Sina Middle School Administration. Engineering and Technology International Journal, 4(1), 38−44. https://doi.org/10.55642/eatij.v4i01.165
Asanova, L. (2020). Organizational and structural support of document circulation in the national anti-corruption bureau of Ukraine. Knowledge, Education, Law, Management, 2(4), 3–8. https://doi.org/10.51647/kelm.2020.4.2.1
Ayaz, A., &Yanartaş, M. (2020). An analysis on the unified theory of acceptance and use of technology theory (UTAUT): Acceptance of electronic document management system (EDMS). Computers in Human Behavior Reports, 2(100032), 100032. https://doi.org/10.1016/j.chbr.2020.100032
Batareina, I., & Korobchenko, A. (2022). State policy of Ukraine in the field of education. Cuestiones Políticas, 40(73), 919–936. https://doi.org/10.46398/cuestpol.4073.53
Bezliudnyi, O., &Kirdan, O. (2020). The state policy of ukraine in the field of continuous economic education. Society. Integration. Education. Proceedings of the International Scientific Conference, 6, 521. https://doi.org/10.17770/sie2020vol6.4965
Chernyshenko, S., & Chernyshenko, V. (2022). University Digital Document Management and Optimal Strategy of Education Data Warehouses’ Placement. 2022 2nd International Conference on Technology Enhanced Learning in Higher Education (TELE), IEEE, 237−243. doi: 10.1109/TELE55498.2022.9801018
Das, M., Tao, X., Liu, Y., & Cheng, J. C. P. (2022). A blockchain-based integrated document management framework for construction applications. Automation in Construction, 133(104001), 104001. https://doi.org/10.1016/j.autcon.2021.104001
Decree of the of 17.01.2018 № 55. Standard Instruction on documenting management information in electronic form and organization of work with electronic documents in records management, electronic interdepartmental exchange. Cabinet of Ministers of Ukraine, 2018. (as amended on 22.12.2020). zakon.rada.gov.ua/laws/show/55-2018-%D0%BF#n771.
Ferilli, S., Redavid, D., & Di Pierro, D. (2022). Holistic graph-based document representation and management for open science. International Journal on Digital Libraries. https://doi.org/10.1007/s00799-022-00328-z
Franks, P. C. (2020). Implications of blockchain distributed ledger technology for records management and information governance programs. Records Management Journal, 30(3), 287–299. https://doi.org/10.1108/rmj-08-2019-0047
Istratova, E., & Sin, D. (2022). Development of a data mining subsystem for the citeck electronic document management system. In Lecture Notes in Networks and Systems (pp. 344–353). Springer Nature Singapore.
Jordan, S., Zabukovšek, S. S., & Klančnik, I. Š. (2022). Document management system – A way to digital transformation. Our Economy, 68(2), 43–54. https://doi.org/10.2478/ngoe-2022-0010
Kilańska, D., Ogonowska, A., Librowska, B., Kusiak, M., Marczak, M., & Kozlowski, R. (2022). The usability of IT systems in document management, using the example of the ADPIE Care Dorothea documentation and nurse support system. In Preprints. https://doi.org/10.20944/preprints202206.0019.v1
Lappin, J. (2022). Project cortex and the future of document management in office 365. IQ: The RIMPA Quarterly Magazine, 38(2), 35−41.
Law of Ukraine No. 851-IV. On electronic documents and electronic workflow, (2022). https://zakon.rada.gov.ua/laws/show/851-15#Text%20.
Law of Ukraine No 2155-VIII. On electronic trust services, (2022). zakon.rada.gov.ua/laws/show/2155-19#Text.
Lvovich, I., Lvovich, Y., Preobrazhenskiy, A., Preobrazhenskiy, Y., &Choporov, O. (2021). Optimization of the subsystem for the movement of electronic documents in educational organization. 2021 1st International Conference on Technology Enhanced Learning in Higher Education (TELE). (pp.328−332). https://doi.org/10.1109/TELE52840.2021.9482612
Ngoepe, M., Jacobs, L., & Mojapelo, M. (2022). Inclusion of digital records in the archives and records management curricula in a comprehensive open distance e-learning environment. Information Development, 026666692210818. https://doi.org/10.1177/02666669221081812
Ministry of Education and Science of Ukraine. (2020). Automated information complex of educational management. https://cutt.ly/jXagToC
Ministry of Education and Science of Ukraine (March 4, 2019). The Ministry of Education and Science of Ukraine has launched two electronic systems that have helped to make the department’s work more transparent and efficient - UTEMA project has been summarized. https://acortar.link/25rX9C
Ministry of Education and Science of Ukraine (October 5, 2018). At least 22% less paperwork for schools - a new instruction on paperwork for institutions of general secondary education came into force in time for the Day of Education Worker. https://mon.gov.ua/ua/news/shonajmenshe-na-22-skorotitsya-paperova-robota-dlya-shkoli-do-dnya-pracivnika-osviti-nabula-chinnosti-nova-instrukciya-z-dilovodstva-dlya-zakladiv-zagalnoyi-serednoyi-osviti
Rakhimov, T., & Mukhamediev, M. (2022). Peculiarities of the implementation of the principles of the education of the future analysis of the main dilemmas. Futurity Education, 2(3), 4–13. https://doi.org/10.57125/FED/2022.10.11.29
Raza, A., & Hussain, N. (2022). Problems and challenges of future medical education: current state and development prospects. Futurity Education, 2(3), 31–43. https://doi.org/10.57125/FED/2022.10.11.32
Regla, A.I., & Marquez, P.S. (2020). Workplace Document Management System Employing Cloud Computing and Social Technology. Computational Science and Technology. Lecture Notes in Electrical Engineering, 603, 415−423. https://doi.org/10.1007/978-981-15-0058-9_40
Tella, A., Amuda, H. O., & Ajani, Y. A. (2022). Relevance of blockchain technology and the management of libraries and archives in the 4IR. Digital Library Perspectives, 38(4), 460–475. https://doi.org/10.1108/dlp-08-2021-0065
Ukrainian Research Institute of Archival Affairs and Records Management (UNIIASD) (2020). DSTU 4163:2020 State Unified System of Documentation. The unified system of organizational and administrative documentation. http://www.kdu.edu.ua/Documents/DSTU41632020v1.pdf
Wojciech, W., Sobczyk, W., Waldemar, L., & Pochopień, J. (2021). Future educator’s digital learning assets: global challenges of our time. Futurity Education, 1(2), 32–41. https://doi.org/10.57125/FED/2022.10.11.17
Zhao, X., Zhang, Z., Hu, R., Liu, J., Yang, X., Zhang, R., & Gao, H. (2022). Blockchain Technology Based Digital Document Management System Design. In 2022 7th Asia Conference on Power and Electrical Engineering (ACPEE). IEEE. https://doi.org/10.1109/acpee53904.2022.9783819
Published
2023-02-28
How to Cite
Ridei, N., Tytova, N., Humeniuk, T., Ishchenko, S., & Sheremetieva, S. (2023). The main ways to solve the problems of document management in higher education (the Ukrainian case). Amazonia Investiga, 12(61), 212-223. https://doi.org/10.34069/AI/2023.61.01.22
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