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/ June 2022
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DOI: https://doi.org/10.34069/AI/2022.54.06.31
How to Cite:
Losiievskyi, I., Kobieliev, O., Shcherban, A., Solianyk, A., & Karpenko, O. (2022). Organizational structures for preserving
documentary monuments in the leading libraries of Ukraine. Amazonia Investiga, 11(54), 327-338.
https://doi.org/10.34069/AI/2022.54.06.31
Organizational structures for preserving documentary monuments in
the leading libraries of Ukraine
Організаційні структури збереження документарних пам'яток у провідних бібліотеках
України
Received: July 4, 2022 Accepted: August 25, 2022
Written by:
Ihor Losiievskyi120
https://orcid.org/0000-0002-0036-9655
Oleksii Kobieliev121
https://orcid.org/0000-0002-6322-0735
Anatolii Shcherban122
https://orcid.org/0000-0002-9530-6453
Аllа Solianyk123
https://orcid.org/0000-0002-7167-6695
Olena Karpenko124
https://orcid.org/0000-0002-9922-165X
Abstract
The purpose of the article is to study the current
state and reveal the organizational and structural
features of the divisions of documentary
monuments as a library scientific and cultural
project based on the analysis of the experience of
creation, functioning and development trends of
such divisions by the leading libraries of
Ukraine. A content analysis of the official sites
of 38 leading scientific libraries was carried out,
including 13 library institutions with national and
state status, and 25 ones – with regional.
Summarizing the results of the content analysis
made it possible to determine the level of
effectiveness of creating and functioning
organizational structures of documentary
monuments of the leading library institutions of
Ukraine, as well as the factors that contribute to
the improvement of the effectiveness of the
organizational and structural construction of
activities with documentary monuments. Among
such factors, one can note the status, level, type
and kind of the library institution; library origin
(as a rule, libraries with a long history have more
chances to accumulate rare, valuable and unique
120
Doctor of Philological Sciences, Associate Professor, Kharkiv State Academy of Culture, Kharkiv, Ukraine.
121
Doctor of Social Communication Science, Associate Professor, Professor at the Information, Librarian, Archive Chair, Kharkiv
State Academy of Culture, Kharkiv, Ukraine.
122
Doctor of Science in Culturology, PhD in History, Kharkiv State Academy of Culture, Kharkiv, Ukraine.
123
Doctor of Pedagogical Sciences, Professor, Kharkiv State Academy of Culture, Kharkiv, Ukraine.
124
PhD in Pedagogy, Associate Professor, M. Ye. Zhukovskyi National Aerospace University “Kharkiv Aviation Institute”, Kharkiv,
Ukraine.
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publications, and thus to create appropriate
divisions).
Keywords: libraries, organizational structures
for preserving documentary monuments,
collection, rare and valuable editions, archival
documents.
Introduction
The modern stage of society's development is
determined by the growth of the role of social
institutions and processes related to the
formation of information resources and the
transfer of knowledge. This trend is manifested
in the library, which in the conditions of
informatization is transformed from a
"storehouse of books" into a social institution
that ensures the accumulation, preservation and
general availability of documents, information
and knowledge. Structural subdivisions of
documentary monuments, relevant library funds
and collections of documents belonging to
movable monuments of national and world
culture require special attention from the point of
view of analyzing effective approaches to their
formation, modern scientific organization,
preservation and disclosure; that is the relevance
of the topic of this study. For optimizing these
processes, it is necessary to revise the
management guidelines that have been
developed in library theory and practice, taking
into account the changes taking place in the
library and the library social institute as a whole.
There are reasons to state that modern scientific
ideas about the subdivisions of documentary
monuments in libraries lack conceptual
generalizations at the interdisciplinary level, the
synthesis of librarian, bibliographic, historical
and cultural approaches to the functioning and
further transformations of these library
structures.
The object of the study is the organizational and
structural subdivisions for preserving
documentary monuments in the leading libraries
of Ukraine.
The subject of the study is the specifics and level
of effectiveness of the organizational structures
for preserving documentary monuments of the
leading library institutions of Ukraine.
The purpose of the research is to reveal the
organizational and structural features of the
documentary monuments unit as a library
scientific and cultural project based on the
analysis of the experience of the functioning of
such units in the leading libraries of Ukraine.
Literature Review
Analyzing the state of development of this issue,
it should be emphasized that Ukrainian scientists
have highlighted and analyzed the main facts
from the history of the emergence and activity of
the divisions of documentary monuments such as
departments and sectors of manuscripts, old
prints, other rare and valuable publications, in
librarian studies, general essays and special
articles, as well as museum books in libraries of
Ukraine and other countries (Kovalchuk, 2004;
Losiievskyi, 2008; Dubrovina & Onyshchenko,
2009; Horban, 2019; Zuzao, 2000). The study of
certain periods of activity of the Korolenko
Kharkiv State Scientific Library on the
formation, preservation and disclosure of rare
collections was also considered (Ryabtseva,
2006; Hrabarchuk, 2011; Losiievskyi,
Sholomova, Grabarchuk, 2012). Some authors
devoted their research to issues on the
preservation of book monuments, rare and
unusual monographs in university library
collections (Barnes, Kelly & Kerwin, 2010;
Belyakova, 2016), and others – to issues on
creating strategic content for the library of the
higher educational institution in the information
and cultural space including documentary
monuments (Horban, Rybka, Lukianenko,
Kulish, & Rybka, 2022). It should be noted that
in Ukraine in recent years, some studies have
been conducted on the role and features of the
organization of information analytics in the
structure of activities of leading Ukrainian
libraries (Kobieliev, 2012), university libraries
(Shelestova, Solianyk, Bachynska, Novalska, &
Kobieliev, 2021), media education in the whole
(Karpenko, 2017), etc. The current trends of
today’s library contributions on rare books’
preservation and access are also topical in the
context of creating special organizational
structures for preserving documentary
monuments (Correa, 2017; Germain, 2013;
Nardino, Tolotti, & Caregnato, 2005;).
Methodology
The realization of the goal and tasks of the
research required the use of a complex of modern
general scientific principles, approaches and
methods. The social-communication approach
Losiievskyi, I., Kobieliev, O., Shcherban, A., Solianyk, A., Karpenko, O. / Volume 11 - Issue 54: 327-338 / June, 2022
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should be mentioned first as its use allowed the
following:
− to identify the variety of manifestations, and
the fundamental purpose of social
communication in the system of social
relations;
− to clarify the scope and the meaning of the
concept of "documentary monument";
− to find out the communicative essence of the
documentary and memorial activity of
libraries;
− to determine its place and functions in the
system of social communications of modern
Ukraine.
The synthesis of librarian, book, monument and
cultural approaches to the functioning and
subsequent transformations of documentary-
monument library structures used in the study is
of particular importance. The systematic
approach made it possible to highlight the
structure, connections and functions of such
activities of libraries in the field of meeting
public information needs, to determine the trends
of their development as prerequisites for
improving the quality of servicing users at
Ukrainian libraries. By using it, the authors
investigated the network of leading libraries in
Ukraine. In particular, the websites of 13 national
and state libraries, as well as 25 regional
(regional) ones were analyzed. The statistical
method helped to determine the number of
libraries with specified specialized units of
different levels and structures that realize a
documentary and memorial function as an
auxiliary one. The ranking method helped to
discover the top libraries with the most
developed documentary and memorial
structures.
The information approach, combined with the
historical-genetic method, made it possible to
investigate the processes of the evolution of
library documentary and memorial activity and
to identify the main factors of its development
and prerequisites for forming it in libraries; as
well as to determine and characterize the main
stages and regularities of its evolution and the
impact on the library activities in general, on
forming and functioning the library social
institute in the conditions of changes in the socio-
cultural environment.
Results and Discussion
The gradual formation of the library of
collections and specialized funds for
documentary monuments - rare and valuable
editions, manuscript books, archival documents
and monuments of other types and groups that
have a documentary basis or component -
naturally leads to the creation of relevant sectors,
departments and museums. This testifies to the
presence and development of one of the leading
scientific, historical and cultural directions in the
library's activities, to the availability of
specialists who can set and implement similar
tasks, which are developed and formulated
systematically, as an important scientific and
cultural project, an integral component of the
prospective program development of the library.
Such a project does not have time limits, it is
gradually improved and adjusted as necessary,
taking into account the peculiarities of the socio-
communicative environment, innovations and
innovations in the information and library
business, because its implementation continues
throughout the entire further existence and
functioning of the library. These measures shape
the image of the library as a scientific and
educational institution, aimed at preserving
national and world cultural heritage, in particular
under the UNESCO Memory of the World
program. Therefore, the formation and
functioning of the library division of
documentary monuments are carried out not only
according to local current and prospective plans
of the library but also related to integrative,
interdepartmental and interdisciplinary, national
and international projects of libraries, archives
and museums.
All the studied 38 leading libraries of Ukraine
have their websites or web pages, but due to
wartime conditions, at the time of the research,
information was not available on 2 library
websites. The data collected during the statistical
study are shown in Table 1.
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Table 1.
Documentary-monument structures and documentary monuments which are represented on the websites of
leading libraries in Ukraine
№
Name of the Library
Availability of a
specialized
documentary and
memorial structure
Availability of a structure that realizes
a documentary and
memorial function
1.
Vernadskyi National Library of Ukraine
+
+
2.
Yaroslav Mudryi National Library of
Ukraine
+
+
3.
Vasyl Stefanyk Lviv National Scientific
Library of Ukraine
+
+
4.
Odessa National Scientific Library
+
+
5.
Korolenko Kharkiv State Scientific Library
+
+
6.
National Library of Ukraine for Children
+
-
7.
National Scientific Agricultural Library of
the National Academy of Agrarian Sciences
of Ukraine
-
+
8.
Sukhomlinskyi State Scientific and
Pedagogical of the National Academy of
Pedagogical Sciences of Ukraine
-
+
9.
State Scientific and Technical Library of
Ukraine
-
+
10.
National Scientific Medical Library of
Ukraine
-
-
11.
State Library of Ukraine for Youth
-
+
12.
National Historical Library of Ukraine
+
+
13.
Central State Scientific and Technical
Library of the Mining and Metallurgical
Complex of Ukraine
The site is under
reconstruction
14.
Franko Crimean Republican Universal
Scientific Library
+
+
15.
Ismail Gasprinskyi Crimean Tatar
Republican Library
+
-
16.
K. A. Timiryazev Vinnytsia Regional
Universal Scientific Library
+
+
17.
Volyn Olena Pchilka State Regional
Universal Library
-
+
18.
Dnipropetrovsk Regional Universal
scientific library named after Slavic first
teachers Cyril and Methodius
+
+
19.
Donetsk Regional Universal Scientific
Library
+
+
20.
Zhytomyr Regional Universal Scientific
Library named after Oleg Olzhych
-
+
21.
Transcarpathian Regional Universal
Scientific Library named after
F.Potushnyak
-
+
22.
Zaporizhzhia Regional Universal Scientific
Library
+
+
23.
Ivano-Frankivsk Regional Universal
Scientific Library named after Ivan Franko
-
+
24.
Kropyvnytskyi Regional Universal
Scientific Library named after D. I.
Chizhevsky
+
+
25.
Luhansk Regional Universal Scientific
Library
-
+
26.
Lviv Regional Universal Scientific Library
-
+
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27.
Mykolaiv Regional Universal Scientific
Library named after O. Hmyryova
+
+
28.
Odesa Regional Universal Scientific
Library named after M. Hrushevskyi
+
+
29.
Poltava Regional Universal Scientific
Library named after I.P. Kotlyarevsky
-
+
30.
Rivne Regional Universal Scientific Library
-
+
31.
Sumy Regional Universal Scientific Library
-
+
32.
Ternopil Regional Universal Scientific
Library
+
+
33.
Kharkiv Regional Universal Scientific
Library
-
+
34.
Kherson Oles Gonchar Regional Universal
Scientific Library
+
+
35.
Khmelnytskyi Regional Universal
Scientific Library
The site is under
development
36.
Cherkasy Regional Universal Scientific
Library named after Taras Shevchenko
-
+
37.
Chernivtsi Regional Universal Scientific
Library named after Mykhailo Ivasiuk
+
+
38.
Chernihiv Regional Universal Scientific
Library named after V.G. Korolenko
+
+
In general, it was found out that among 38
analyzed library sites (Figure 1), there is
information about the specialized documentary
and memorial structures on 20 sites, 33 sites
display structures that realize a documentary and
memorial function (a significant number of
libraries have both indicated structures), as a rule,
these are departments of storage of funds,
subdivisions of literature on art, local history,
etc.), there as not any structure dealing with
documentary monuments, and the sites of 2
libraries do not display any information as they
are under reconstruction and development
Figure 1. Display of documentary and memorial structures on 38 leading Ukrainian libraries' websites
It should be noted that among the 13 national and
state libraries, 7 ones have specialized divisions
of documentary monuments, in particular, two of
them are the holders of the largest and
particularly representative funds of documentary
monuments, therefore they have extensive
organizational structures (Figure 2). Thus, in
Vernadskyi National Library of Ukraine, there is
a Manuscript Institute including 4 divisions such
as the Department of Codicology and
Codicography, the Department of Source
Studies, the Department of Manuscript Heritage
Funds, the Department of the Judaica Fund; and
the Institute of Bibliography. Wherein there are
5 departments in the Institute of Bibliography
including the department of old prints and rare
publications, the department of library
collections and historical heritage, the
department of foreign Ukrainian studies, the
department of fine arts and the department of
music funds.
0
5
10
15
20
25
30
35 Specialized
documentary and
memorial structures
Structures realizing a
documentary-memorial
function
Documentary and
memorial structures are
absent
No information on the
site
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Figure 2. Availability of information about the documentary and memorial structures on 13 national and
state libraries' websites in Ukraine.
According to Figure 2, some of the listed
structural entities have a document-memorial
function that connects with others but belongs to
those that determine the specialization of a
specific unit. In the structure of the Vasyl
Stefanyk Lviv National Scientific Library, there
is a rare book department, which includes the
group of scientific discovery of the fund of old
printed and rare publications, the sector of the
fund of old printed and rare publications and the
department of manuscripts. In this library, there
are also the Department of Ukrainian Studies and
the Institute for Research of Library Art
Resources including the Department of Scientific
Research of Works of Visual and Musical Art,
the Department of Scientific Research of Special
Types of Documents and cartography office as
separate divisions that besides other tasks also
realize a document and memorial function. On
the websites of 10 national and state libraries,
some structures realize a documentary and
memorial function; there is no documentary and
memorial structure on the website of one of them,
and another library’s website does not function at
all.
Figure 3 illustrates the situation among 25
regional libraries. There are specialized
documentary and memorial structures
(departments and sectors) on 13 libraries’
websites, structures that realize a documentary
and memorial function (primarily they are
departments for local history work, art, etc.) are
presented on 23 library institutions’ websites,
and one library's website is not functioning. It
should be noted that all the websites of regional
libraries have information about structural
subdivisions relating to the processing of
documentary monuments’ funds.
As a rule, at first, a separate department of rare
and valuable prints is created in libraries and with
time, in the presence of valuable manuscripts and
other archival documents among the new
additions, evolves and can be reorganized into a
complex unit - the department of documentary
monuments, the fund dominant of which there
are printed and handwritten archival records.
The systematic formation of the archival funds
and collections, the availability of voluminous
archival funds and collections of great historical
and cultural significance (in particular, the
personal funds of outstanding figures of science
and culture) are the basis for further structural
transformations, the separation of subdivisions of
manuscripts and other archival documents, as it
is in Vernadskyi National Library of Ukraine and
the Vasyl Stefanyk Lviv National Scientific
Library.
0
1
2
3
4
5
6
7
8
9
10 Specialized
documentary and
memorial structures
Structures realizing a
documentary-memorial
function
Documentary and
memorial structures are
absent
No information on the
site
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Figure 3. Availability of information about documentary and memorial structural divisions on the websites
of 25regional libraries of Ukraine.
Among the archival monuments that come to the
library funds, there are text, image and image-
text documents, originals of photo documents,
phono, film, and video documents. At the same
time, the major libraries of the world store profile
epigraphic sources (ancient inscriptions,
drawings and embossing on solid materials) not
only for historical museums, but also for the
funds of documentary monuments; numismatic
and phalerist collections - in originals, and not
only in the form of reproductions in catalogues
and other editions. Numismatic offices,
departments of coins and medals, and other
similarly specialized departments have been
created in many libraries and museums in
Europe, among the largest of which is the
Cabinet of Medals, or the Cabinet of France
(official name: Department of Coins, Medals,
and Antiquities) in the National Library of
France in Paris, as well as Cabinet of coins and
medals in the Vatican Apostolic Library in
Rome. Such collections, which can often be seen
in historical and local history museums, increase
the scientific, historical and cultural value of
multimillion-dollar library funds and look quite
natural here, presenting in the originals certain
historical forms of documentary monuments,
their textual and pictorial elements.
It is clear that voluminous collections of
paintings are profiled for art galleries and
museums. But there are exceptions to this rule.
For example, a large collection of Austrian
paintings of the late Baroque era, as well as
graphic drawings, watercolours and gouaches are
stored in the above-mentioned fund of the Vasyl
Stefanyk Lviv National Scientific Library. It
happened historically since the relevant decisions
were taken by the library's administration at the
time. But it is unlikely that this can become an
example for imitation in the library sphere. More
motivated for widening this experience among
libraries can be the temporary use of paintings
and drawings, and other works of art from
museum collections in the expositional and
general sociocultural work of libraries (based on
examples of Germany, France, the Netherlands,
and the USA), as well as the temporary
exhibitions of book and archival monuments
from of libraries’ and archives’ collections at
museum exhibitions. For example, Korolenko
Kharkiv State Scientific Library and the Kharkiv
Art Museum have a long-term experience of such
cooperation.
Ancient artefacts as collection material are
almost absent in the funds of Ukrainian libraries,
but there are many documentary monuments or
documents with a documentary component
among them. A unique collection of ancient
Greek ceramic stamps (Figure 4) donated by
Professor O.V. Gorily (Kharkiv) is kept in the
National Museum of Natural History, which
contains text and figures embossed on fragments
of amphorae and tiles of the IV-II centuries BC,
counting more than 1.4 thousand items
(Horiloho, 2015). Ceramic stamps of ancient
Greek masters are sources of valuable historical
information about the organization and
peculiarities of their work, production and sale,
the range of pottery products, nature and scale of
economic relations in the ancient era, besides
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containing unique linguistic and pictorial
material as monuments of writing and art.
Library practitioners-stock collectors of large
libraries of Ukraine to a greater extent take into
account the species diversity of documentary
monuments, which is evidenced by the detailed
classification tables of profiles of stocks,
collections and collections.
Figure 4. Monuments of ancient culture in the funds of Korolenko Kharkiv State Scientific Library.
Ancient Greek ceramic stamps of the IV-II centuries BC (O. V. Gorily’s collection)
Documents of the following groups and types are
typical for the departments (sectors) of
documentary monuments:
• publications of Cyrillic, civil, Latin and
other fonts (including periodicals) that
appeared on the territory of Ukraine and
those states that included Ukrainian lands,
from the beginning of book printing to the
first third of the 19th century;
• publications in Ukrainian up to the year
1921;
• publications in Ukrainian of the 20th-21st
centuries (after 1921), which are of special
scientific, historical, cultural, and artistic
value;
• foreign editions (including periodicals) from
the beginning of book printing up to the 18th
century;
• rare and valuable Ukrainian periodicals and
continuing editions of the second third of the
19th-21st centuries;
• rare and valuable foreign periodicals and
continuing editions of the XIX - XXI
centuries;
• regional publications that are of special
scientific, historical, cultural, and artistic
value;
• the first editions of the most important
historical documents, including the main
state documents, the main documents of the
leading political, religious and public
organizations of Ukraine and the states that
included Ukrainian lands;
• the first editions of program documents of
leading national and international scientific
institutions and organizations, and scientific
schools;
• the first editions of collections, creative
programs, and manifestos, which reproduce
the main stages of the history of Ukrainian
and world literature, and other arts;
• publishing works of classics of science,
classics of Ukrainian and world literature,
other arts, the most prominent political,
religious and public figures including
lifetime, first editions, first editions of the
first and best translations, first illustrated
editions; academic editions of individual
works and complete academic collections of
works;
• publications that are the most significant
sources for studying different eras in the
history of mankind, the history and culture
of Ukraine, in particular, the first
publications of archival documents, diaries,
memoirs, etc.;
• illegal editions prohibited by the tsarist and
Soviet censorship, which are of special
scientific, historical and cultural value;
• samples of books from prominent publishing
houses;
• the best serial editions;
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• Ukrainian and foreign publications notable
for their artistic design and polygraph
execution (including award-winning;
designed and illustrated by outstanding
artists);
• samples of book products that reflected the
main stages of formation of Ukrainian and
world books for children;
• samples of book products, which reflected
the main stages of formation of Ukrainian
and world books for a wide range of readers;
• editions made or reproduced in unusual
ways, on unusual materials;
• rare and valuable sheet music editions;
• rare and valuable reference publications;
• facsimile editions of printed and written
records;
• monuments on electronic media, in
particular, full-text digital copies of the most
valuable printed and written monuments
(optical discs);
• books with autographs of outstanding
Ukrainian and foreign figures of science and
culture, political, religious and public
figures;
• books from Ukrainian and foreign private
collections, which are of scientific, historical
and cultural value;
• books with bookplates and stamps, which
have scientific, historical and cultural
significance, constitute artistic value;books
from valuable collections of monasteries,
educational and other institutions;
• books with various tabs, censored deletions,
damage, reader and ownership inscriptions,
drawings that are of scientific, historical,
cultural, and artistic value;
• books in artistic frames made by hand;
• bookplates, postage stamps, and other forms
of small graphics in complexes (collections);
• handwritten books that are of scientific,
historical, cultural, and artistic value;
• archival documents, complexes of archival
documents, which constitute scientific,
historical-cultural, and artistic value such as
textual, pictorial-textual, in particular with
seals, stamps; photo, phono, film, video
documents, optical, magnetic disk
documents, etc. (will include collections and
collections, archival funds of personal and
official origin);
• epigraphic monuments on various media
that are of scientific, historical, cultural, and
artistic value: graffiti, ceramic stamps, etc.;
• numismatic collections;
• medal collections;
• collections of award, service and souvenir
badges.
The current directions of activity of the division
of documentary monuments will be considered
on the example of the research department of
documentary studies, collections of rare editions
and manuscripts of the Korolenko Kharkiv State
Scientific Library (Kharkiv State Scientific
Library named after V. G. Korolenko 1886–
2011, (2011). Currently, there are two sectors in
the structure of the department including the
sector of scientific work with collections of
documentary monuments and the sector of
storage and use of collections of rare publications
and manuscripts. This structure of the department
corresponds to the main trend of its development
in recent decades connected with the activation
of research work on the history and composition
of collections. The leading direction of the
department's scientific research in recent decades
is the study and disclosure of the collections of
printed and written monuments stored in the
Korolenko Kharkiv State Scientific Library
(Hrabarchuk, 2011). It should be noted that the
strengthening of the research component is
characteristic of the modern activity of the units
of rare editions and manuscripts in scientific
libraries of Ukraine (Dubrovina & Onyshchenko,
2009). The results of independently carried out
scientific investigations are the basis of the
library and information work of such units in all
directions, in particular for the improvement of
the reference and bibliographic apparatus.
The priority areas of work and tasks of structures
on documentary monuments at the current stage
are the following:
• scientific research on the history of the book;
on theoretical-methodological and
scientific-practical issues of formation,
preservation and disclosure of collections of
documentary monuments; introducing the
results of these studies into scientific
circulation, implementing the obtained
results into library practice;
• state examination of the value of documents
such as handwritten books and prints;
scientific (without state status) examination
of the value of documentary monuments and
memorial complexes;
• scientific research aimed at revealing the
historical and cultural significance of
collections and individual documentary
monuments; introducing the results of these
studies into scientific circulation,
implementing the obtained results into
library practice;
• preparation of scientific information on
monuments of writing and printing as part of
documentary monuments’ fund, which
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should be subjected to inclusion in the State
Register of National Cultural Heritage;
• systematic measures for the scientific
formation of the monument complex as a
whole; creation, expansion and arrangement
of its parts as collections of manuscript
books, rare and valuable prints, collections
of archival materials, personal archival
funds, etc.;
• ensuring the functioning and improvement
of the storage system, optimization of
general and specialized modes of storage of
collections, and improvement of relevant
preventive measures;
• selection of unique and particularly valuable
documents for digitization, ensuring the
completeness of electronic copies of
monuments, formation and expansion of the
corresponding electronic fund;
• ensuring optimal conditions for the use of
documents for scientific and scientific-
practical purposes by carrying out library
and information work in its main types and
forms, in particular, providing references for
readers-scientists, preparing thematic
expositions of documentary monuments,
conducting excursions (part of these
activities are currently carried out in the
virtual dimension);
• a system of measures to organize access to
information resources via the Internet;
• the activity of the department as a scientific
and methodical centre for the formation,
preservation and disclosure of documentary
monuments and collections.
The peculiarities of the modern stage of activity
on the formation, preservation and disclosure of
collections of documentary monuments are
reformed and expanded legislative base (which
also requires further development), further
regulation of work in all areas, effective use of
new technologies both in scientific and in library
and information spheres. Non-standard, but well-
founded creative measures aimed at the
expansion and original modernization of funds
and work with them, along with traditional forms
of such work, are being also implemented
(Losiievskyi, 2020).
The modern tasks of optimizing the
organizational structure of the relevant
departments and updating the composition of
documentary monuments in scientific libraries
provide for the appearance of new types and
groups of documentary monuments, including
rare and valuable electronic documents, and the
increase in species variability should, of course,
be reflected in the profiles of such collections. An
innovative approach can become effective if the
theoretical-methodological and special-scientific
base of measures for expertise, selection,
description, safety and scientific disclosure of
new, atypical collections is expanded, as well as
mastering relevant disciplines in the system of
advanced training of library workers.
Conclusions
The results of the analysis of the Ukrainian
leading libraries’ websites concerning the
availability of structural divisions of
documentary monuments in them made it
possible to state that in the majority of the studied
library institutions (35 out of 38) there are
specialized divisions for the formation of
documentary monuments’ funds or the divisions
that realize functions of such structures as to
organizing the use of documentary monuments
besides their main activity (e.g. departments of
fund storage, departments or sectors of literature
on art, local history, etc.).
The analysis of the organizational construction of
library structures from documentary monuments
allows us to conclude that currently, the most
optimal form of organization for most of the
analyzed libraries is a specialized department
whose tasks are the formation, updating and
preservation of documentary monuments’ fund,
scientific processing and disclosure of
collections, popularization of monuments with
the use of modern automated systems. An
exemplary example of such a department’s work
is the research department of document studies,
collections of rare editions and manuscripts of
the Korolenko Kharkiv State Scientific Library.
At the same time, it should be emphasized that
work in such library units as sectors,
departments, museums of rare editions and
manuscripts, and other documentary and
memorial structures requires highly qualified
employees with special knowledge in the field of
bibliology, archival science, documentation
science, monument studies, cultural studies, art
history and generally humanitarian knowledge of
the widest spectrum, as well as knowledge of the
history of technologies of book-manuscript and
publishing.
As a result of research on the organizational
structures of the leading libraries of Ukraine, it
has been proven that a characteristic feature of
the documentary and memorial division’s
activity of a scientific library is multi-
functionality. In modern conditions, such a
division combines in its activity the functions of
a scientific-research and educational institution,
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information and production and service centre,
with which not only advantages and acquisitions
are connected, but also difficulties in work
including organizational, personnel,
technological ones. Moreover, the status of a
researcher in libraries subordinate to the Ministry
of Culture and Information Policy of Ukraine is
still not clearly defined at the state level (and
these libraries make up the majority of the 38
analyzed). Therefore, there is a future
perspective and, most importantly, there is a need
for further optimization of the library's
documentary monuments division as a modern
scientific and cultural project.
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